Board rules

These rules are disclosed to clarify the various responsibilities of all community members here on Southsea Sub-Aqua Club Community. They shall be adhered to by everyone to ensure that our board runs smoothly and provides a fun and productive experience for all of our community members and visitors.

  1. Rules of our forum

    1. The Southsea Sub-Aqua Club Community forums have been set up for the club’s members to discuss things about diving and club matters. #
    2. In order to keep the forums running well and to prevent problems, please follow these simple rules for the forums here. If you have any questions or problems, please feel free to contact one of the Moderators or Administrators or a Committee member. #
  2. General Rules

    1. Your login details, including your password, should be treated with care. Please do not share your password with others. #
    2. It is recommended that you have a unique password for this forum that you do not use elsewhere, thereby helping to protect any personal information shared on these forums. Do not use the same password here as for other places, including your email account. Should one place become hacked, then all will become vulnerable to hacking. You are responsible for ensuring that your ID is secure. #
    3. While debating and discussion is fine, we will not tolerate rudeness, insulting posts, personal attacks or purposeless inflammatory posts. Our decision is final in these matters. Any such posts will be removed or replaced with an explanation. #
    4. Please do not use offending language / swear, we have a swear filter in place, any attempts to bypass this would be frowned upon. Quite simply ask yourself, would you want your children to read certain words that you may have used. If the answer is no please don't use that particular word, or try to circumvent the swear filter, we reserve the right to substitute certain swear words / delete your post or infract you against further swearing. Infractions vary from 0 to 10 points, once you reach 10 points you will receive an automatic ban from our forums. An admin would only reverse this decision if it was cut and dry that the moderator / admin made the wrong decision. If you have breached any of the points in this paragraph, it is pointless appealing to lift your ban - it won't happen! #
    5. Please refrain from posting meaningless threads, one word (or short) non-sense posts, or such. #
    6. Multiple or repeated posting in order to increase your post count is not allowed. #
    7. Advertising, spamming and trolling is not allowed. This includes using the forum email and Private message system to spam other members. #
    8. Please wait a reasonable amount of time before bumping posts. For general questions, this should be 2-3 days. For specific issues, use 12 hours as a guideline. #
    9. We also do not allow posts that are sexual in nature or violate Southsea Sub-Aqua Club community standards. The moderator team shall be the sole arbitrator of what does and what does not violate community standards. #
    10. Discussion of illegal activities such as software and music piracy and other intellectual property violations are not allowed. #
    11. Each member is allowed one login account. Registering with multiple accounts is not allowed. #
    12. While we are quite happy to have constructive comparative conversations about other clubs and diving organisation, we will not tolerate blatant adverts or the sort of "ooh look, this club is better" type threads. Also, we would appreciate it if you refrain from blatant bashing of other clubs or any dive businesses. #
    13. We reserve the right to remove offensive posts without notice. #
    14. If you are going to post non-English on these forums, please also post an English Translation of your post. #
    15. While these rules cover most common situations, they cannot anticipate everything. Consequently, we reserve the right to take any actions we deem appropriate to ensure these forums are not disrupted or abused in any way. #
    16. You cannot post any affiliate or referral links, or post anything asking for a referral. Such posts will be subject to removal. #
    17. You cannot post advertisements or notices for contests unless consent has been gained first. #
    18. We also reserve the right to ban anyone who willfully violates the forum rules, as access to our community forums is a privilege and not a right. A banned user will not be able to view our boards. #
    19. Please try not to quote the immediately preceding post; quoting parts of it are acceptable to get a point across or to answer a specific question asked. #
    20. Any threads/posts of these types will be deleted. Members who repeatedly break these rules may be warned or penalised, resulting in a temporary or permanent ban. #
  3. Advertising services

    1. We do not allow people to post threads or to send private messages or emails to users here that advertise or solicit any products or services. Explicit advertising and soliciting in signatures is also prohibited. #
    2. We do not allow anyone using referral links in their signatures and retain the right to suspend or remove said adverts. #
  4. Signature Size Limits

    1. All signatures should not exceed the following size limits, and you can't have both text and images. #
    2. For text signatures: 4 lines normal size, 8 lines small size and up to 90 characters per line. Font sizes above 2 are not allowed. (Blank lines count as lines.) #
    3. Do not use images with large text to bypass the previous item. #
    4. For images in signatures: 1 image up to 300 pixels wide, 125 pixels tall and 20k in size. #
    5. Animated images in signatures are not allowed. #
  5. Avatars

    1. Animated avatars are allowed unless abused. #
    2. Avatars that may be confused with official Moderator or Administrator avatars are not allowed. #
  6. The Forums

    1. The Clubhouse

      1. This is the main area that all club members should have access to once they are a member of these forums. #
      2. The Clubhouse forum is for all members where discussion of club related topics can be made. #
      3. The Announcement forum is intended to be used to notify all the club’s membership about an event, planned dive, news, request for help or anything else that we should all know about. After making the initial post, please take any discussions on the subject to an appropriate forum. Members are therefore encouraged to subscribe to the Announcement forum so that they can be kept up to date with things #
      4. Please feel free to use the Discussion forum to discuss anything at all to do with Southsea Sub-Aqua Club. The other forums are for specific topics, i.e. diving related news, courses, etc. #
      5. The "Diver Grade courses" section is designed to provide help during training and a useful reference upon completion. If you require access, please contact the Training Officer. #
    2. Skill Development Courses

      1. The Admin team do not have access to your training records. If you have completed an SDC and do not have access to the relevant section, please contact the Training Officer to arrange this. #
    3. Instructor Staff Room

      1. The club’s Instructors have their own area to discuss training issues, changes to course or anything related to organising training. It follows a similar layout to the main forums. Any discussions here should remain within this area unless otherwise agreed. #
      2. If you are a qualified BSAC Instructor or an Assistant Instructor and do not have access, please contact the Training Officer who can arrange for you to gain access. #
    4. The Board Room

      1. The club’s committee members have their own area to discuss anything to do with the running of the club and to arrange meetings. This area is off-limits to anyone other than the committee members. #
      2. If you require access to "The Board Room", please contact one of the Admin Team to arrange this. #
      3. If you have stepped down or are otherwise no longer a member of the club's committee and still have access, please contact a member of the admin team to arrange for this to be corrected. #
    5. Other Special Sections

      1. There are various other sections of the community forums where access is granted to those who need it. Discussions in those sections are intended to be about the topics for which they are specifically set up for. For example, there might be a section for a specific project. Should you require access to such a section, a Team Leader will be set up who will be able to grant access. Typically, in the case of projects, this would be the Project Leader and perhaps an assistant. Should you require such access, please contact them to arrange this. #
    6. Moderator Central

      1. This section is hidden so that the moderators and admin team can discuss the operation of the Southsea Sub-Aqua Club Community forums in private. #
      2. Access is only granted to the board's admin team and moderators. #
  7. Privacy Policy

    1. This policy explains in detail how the Southsea Sub-Aqua Club Community forum, along with its affiliated club (hereinafter “we”, “us”, “our”, “Southsea Sub-Aqua Club”, “the club”) and phpBB (hereinafter “they”, “them”, “their”, “phpBB software”, “www.phpbb.com”, “phpBB Limited”, “phpBB Teams”) use any information collected during any session of usage by you (hereinafter “your information”). #
    2. This Privacy Policy is in addition to the standard phpBB Privacy Policy which can be seen on the "Login" page. #
    3. Your Information
      Your information is collected via two ways. Firstly, browsing our forums will cause the phpBB software to create a number of cookies, which are small text files that are downloaded on to your computer’s web browser temporary files. The first two cookies just contain a user identifier (hereinafter “user-id”) and an anonymous session identifier (hereinafter “session-id”), automatically assigned to you by the phpBB software. A third cookie will be created once you have browsed topics within our forums and is used to store which topics have been read, thereby improving your user experience. #
    4. Cookies
      We may also create cookies external to the phpBB software whilst browsing our forums, though these are outside the scope of this document which is intended to only cover the pages created by the phpBB software. The second way in which we collect your information is by what you submit to us. This can be, and is not limited to: posting as an anonymous user (hereinafter “anonymous posts”), registering on our forums (hereinafter “your account”) and posts submitted by you after registration and whilst logged in (hereinafter “your posts”). #
    5. Your account
      Your account will at a bare minimum contain a uniquely identifiable name (hereinafter “your user name”), a personal password used for logging into your account (hereinafter “your password”) and a personal, valid email address (hereinafter “your email”). Your information for your account at our forums is protected by data-protection laws applicable in the country that hosts us and England. Any information beyond your user name, your password, and your email address required by our forums during the registration process is either mandatory or optional, at the discretion of us. In all cases, you have the option of what information in your account is publicly displayed. Furthermore, within your account, you have the option to opt-in or opt-out of automatically generated emails from the phpBB software. #
    6. Mailing List
      This forum has an extension which allows an administrator to collect all the current email addresses used by the members of the forum. This will allow the club's secretary or chairman to update their records and send out an email to all the membership in relation to cub business, for example, an invite to the AGM or an EGM. If you wish to opt-out of this, please contact the club's secretary. #
    7. Passwords
      Your password is ciphered (a one-way hash) so that it is secure. However, it is recommended that you do not reuse the same password across a number of different websites. Your password is the means of accessing your account at our forum, so please guard it carefully and under no circumstance will anyone affiliated with our forum, phpBB or another 3rd party, legitimately ask you for your password. Should you forget your password for your account, you can use the “I forgot my password” feature provided by the phpBB software. This process will ask you to submit your username and your email, then the phpBB software will generate a new password to reclaim your account. #